Read-Only After First Use

  • reeg99
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reeg99 created the topic: Read-Only After First Use

I'm newbie to BreezingForms and would like some guidance as to how best to achieve the following.

I wish to create a form that registered logged in users will be able to complete and save.
They then will be able to come back to it and update it later.
It may also be the case that backend Admin users update the form too.

When the form is created I want to populate some drop down lists based on a database table lookup using the logged on UserID as the query Key.

I've found example scripts etc that help with this. But what I'm struggling with is how to prevent the calculated (looked up) drop down list being recalculated if the form is being edited by an Administrator rather than the registered user who created the form.

I'm thinking I need to store the UserID in a field when the form is first created and saved but then becomes readonly after that. I can then use this field value in the lookup query, knowing that it won't change whomever is editing the form.

Am I thinking along the correct lines? If so how would I achieve this?

Or would an alternative approach be to have a different form in a back end view that only admin users would use to update the records and in this form make the fields i don't want to change read only (if its possible to have different forms to view the same records?)

Any help appreciated
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mihaela replied the topic: Read-Only After First Use


BreezinForms does offer an option to allow user to edit an existing form.

Here is how you can set that. You can go to your Menu Item in the Add Form tab set Submission editable by user? to Yes.
Other than that, if you want that what the user changes the next time he enters the form overwrites what was entered before also set Remove existing submissions? to Yes.

Furthermore, to allow the admins to edit existing forms, you can do so using our free component ContentBuilder .

Here is a useful video tutorial
about how to set a ContentBuilder view. Here are the steps of view creation as well .

Finally, here it is explained how to create a View based on a BreezingForms form.

In this case, you skip the part with setting a Data Storage, since you are using form data as data storage.

As for filling in dropdown based on ID, my suggestion would be to maybe check if something is already entered in ID field in the form(whidh you can set as hidden field) and then if it is check that ID equels to ID of one of the admins as a condition. And if it does not, then fill the field with user's ID and fill the dropdown.


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